Key dates

Mark your calendars with the following important dates and deadlines.

October 2, 2017: Announcement of final program by the organisers
October, 11 2017: If applicable: deadline for request of poster printing service
October, 20 2017: Uploading of the pdf version of your slide-overview or regular poster
October, 22 2017: Sending the electronic version of your power point presentation
October 24-25, 2017: WRF 2017 Conference
January 15, 2018: Deadline for short manuscript submission

Final Instructions for Speakers of Scientific Sessions

Please note: Upon agreement with the corresponding author, all provided information including Abstracts, Slides, Posters and Short Manuscripts will be made accessible to the public on the WRF website after the conference.

1. Program
Please refer to the online program ( in order to see in which session you are and who your two chairpersons are, as well as to double-check your entry (title of the presentation, name of the presenting author, organization(s)). Please contact us if changes are required. The abstract as well as your biography will be published online in the coming days. Please note that the program is subject to changes and will be continuously updated up to the conference.

2. Preparing and handing over your power point presentation
Format requirements of the power point presentation can be found here: Please send the electronic version of your power point presentation to until Sunday October 22, naming the document as follows ‘Session[Number of your Session]-[Number of your presentation]-[Your name].We are prepared for the formats PowerPoint or PDF (on Microsoft Windows laptops) with the 16:9 format. Please inform in advance if you have other technical requirements. The rooms are equipped with overhead projectors and beamers.

3. Preparing and handing over your poster
Discussion with the participants will follow in front of a good-quality printed version of your power point presentation (your 6 slides in A4 or A3 format each) or a regular poster in A0 size (vertical)  which can contain additional information. The poster should be brought to Geneva and hung by yourself on the panel prepared for you at the conference. Information on poster requirements is available here:

Please note that in exceptional cases (especially for organizations that have no access to A0 printers), the WRF organization can provide printing services (charging 20.- CHF per poster). If you need this service, please send a request by October 11, 2017 to Cecilia Matasci (e-mail: who will coordinate with you about the next steps.

Please upload the pdf version of your poster before October 20 and a short biography of yourself as well as a picture in good resolution before October 11 in our conftool. Instructions on how to upload the documents can be found here:

We will instruct you at the registration desk on how to hang up your poster.

4. Meeting the session chair
15 minutes before session start. Please look up the names of the chairperson of your session in the final program and meet them 15 min. before the session starts in the room where you will present. In case the chairperson has not got your short biography, she or he will ask you for some keywords to introduce you to the audience (your profession, you institutional affiliation, title of your speech). A technical assistant is available on place for technical questions related to the infrastructure.

5. Presentation
Please prepare your speech for 5 minutes. The chairpersons will indicate the time left with a red sheet labelled „2 minutes left“. It is crucial for the success of the conference that schedules are adhered to. The session chair is responsible for keeping to the schedule. Please do not present longer than planned. You will have time to reply questions in front of your poster. Please refer to the instructions here:

6. Best presentation award
This year we will give the opportunity to all participants to elect the best presentations of the Scientific Sessions. Every participant is allowed to vote for only one presentation per Scientific Sessions. The awards for the best scientific presentations will be announced during the closing ceremony, on Wednesday afternoon.

7. Conference registration
If not already done so, please, do not forget to register to the event at the following address:

8. Conference proceedings
More information is available here:

For any questions during the conference do not hesitate to contact our staff on place.