How to Host or Sponsor a WRF Event

A) Host the main event: The World Resources Forum (WRF) Conference

We are accepting bids from all over the world to host our main annual event. The next WRF Conferences will be held in Helsinki and Switzerland. Bidding for 2018 and beyond is open.

Characteristics of the Conference:

  • three days (arriving Sunday evening, welcome cocktail, on-site lunches, conference dinner on Tuesday evening, conference close early Wednesday afternoon);
  • around 500-1,000 participants (researchers, policymakers, politicians, business leaders and NGO representatives);
  • around 10 parallel breakout sessions;
  • modest exhibition (about 80 m2, 10-20 exhibitors, most of them: companies, publishers, research institutes);
  • timing: September – November

Requirements for hosting bids:

For a successful bid, your initiative must be supported by a (national) government (e.g. the Ministry of Economic Affairs, Technology, Innovation, Environment, Trade etc.) and/or a university (technical, economic or social sciences). A combination of the two, i.e. a government and a university, is ideal.

Your bid needs to identify a reasonable estimate of costs, including an overview of potential sponsors, and a project plan with a timeline. A few sponsors confirming ‘in principle’ interest, in writing, helps. You may wish to include WRF Secretariat costs (in particular travel and accommodation, including for preparatory meetings) in your budget.

Your bid should include a proposal for fees for international participants (in Davos fees are around USD 700-1,000 for three days, including lunches and conference dinner) and national participants (discounts for specific categories, such as students, participants from developing countries). As the fees depend on local costs, they can differ significantly.

The venue needs to have all the normal characteristics for international events (less than one hour from an international airport, hotels from 5 stars to budget nearby, public transport facilities). Sustainable/green meeting and catering options (organic, vegetarian, local menus; recycling facilities; energy efficient lighting etc) highly appreciated.

Bidding process:

The Secretariat is available for informal substantive talks with potential hosts, and can also supply letters of recommendation or support. After being shortlisted the venue will be inspected by a team of three representatives of our Secretariat and Board. If selected, a Memorandum of Understanding will be drafted and signed with a division of tasks. Normally the WRF Secretariat has the overall lead, it initiates draft programme discussions and contacts international speakers. The local host is responsible for logistics, eventual field trips and social programme, local and national sponsors and the national scientific program.

For all events (except in a very few countries) the WRF can count upon the support of the United Nations (UNEP and UNIDO), and we are pleased to have a huge network of world class scientists, leading companies and influential politicians and policy makers, as well as NGO’s, in all parts of the world. This means that as soon as you have found serious interest on your side, we will be pleased to follow up and make it happen with you, in partnership.



B) Host another WRF event

You may also submit proposals for shorter and more focused events that concentrate on:

  • a specific geographical region (a city, a region, a country, a continent) instead of the world
  • a specific topic (metals, food, copper, water) instead of all resources
  •  a specific phase of the life cycle (extraction, design, transport, manufacturing, consumption, recycling)
  •  a specific target group (youth, women, industry – overall or specific sectors –, city councils, NGO’s, social scientists) instead of all stakeholders.

These can be formal events or informal brainstorming or working sessions, summer schools, training programs, field visits.

This field of activity will be developed closely together with the proposing party, and supported by existing institutes with experience in these areas.

C) Sponsor a WRF event

Sponsorship Benefits

The World Resources Forum Conference is the key global event in the field of resource use, resource efficiency and eco-innovation. By sponsoring a WRF Conference, you will:

  • position your organisation as a thought-leader in the field of global resource use
  • get the opportunity to meet and reach a great number of leading decision-makers working on sustainability and resource issues
  • promote your company, your products and ideas to several hundred resource-conscious participants from all over the world

Sponsorship Packages

The WRF offers three types of sponsorship packages:

Platinum Sponsor
Maximum number: 1Exclusivity: fullYour benefits:

  • Logo on front cover of Conference materials, with the designation “Platinum Sponsor”
  • Prominent logo and link on WRF homepage, with the designation “Platinum Sponsor”
  • Use of the WRF logo, with the designation “Platinum Sponsor”
  • Banner/panel in the entrance area of the Conference venue, with the designation “Platinum Sponsor” (to be organised by sponsor)
  • Five complimentary Conference invitations with: access to VIP reception desk and VIP room, seats at VIP tables at the Conference Gala Dinner
  • Free full page advert in Conference programme or similar
  • Free exhibition booth in prime location
  • Optional high-profile speaking slot (in plenary of opening day or closing day)
  • Logo on participants’ name tags as well as Conference bags
  • Inclusion of company materials in Conference bags
  • Relevant news and initiatives to be published on our website and/or social media

 

Gold SponsorMaximum number: 15Exclusivity: industryYour benefits:

  • Logo on Conference materials, with the designation “Gold Sponsor”
  • Logo and link on WRF website, with the designation “Gold Sponsor”
  • Use of the WRF logo, with the designation “Gold Sponsor”
  • Banner/panel in the entrance area of the Conference venue, with the designation “Gold Sponsor” (to be organised by sponsor)
  • Three complimentary Conference invitations with: access to VIP reception desk and VIP room, seats at VIP tables at the Conference Gala Dinner
  • Free half page advert in Conference programme or similar
  • Free exhibition booth in top location
  • Optional plenary speaking slot
  • Relevant news and initiatives to be published on our website and/or social media

 

Silver Sponsor
Maximum number: -Exclusivity: –Your benefits:

  • Logo on Conference materials with the designation “Silver Sponsor”
  • Logo and link on the WRF website, with the designation “Silver Sponsor”
  • Use of the WRF logo, with the designation “Silver Sponsor”
  • One complimentary Conference invitation
  • Free quarter page advert in Conference programme or similar
  • 50% fee reduction for exhibition booth
  • Relevant news and initiatives to be published on our website and/or social media

 

WRF Exhibition:

As exhibitor of the World Resources Forum (WRF) Conference you have the opportunity to present your company to an internationally renowned network of high level politicians, industry-leaders, scientists and students. Please contact us for details and prices.



 



 

Interested? Then contact us: 

World Resources Forum Secretariat
Lerchenfeldstr. 5
9014 St. Gallen, Switzerland
Tel: +41 71 554 09 00
Email: info@wrforum.org